Customer Portal
How to
Deadly Digits
Getting Started
Changing from a Single Sign In Login to a Username/Password one
Creating an Account
FAQ - Customer Portal
Updating your Details
Transferring Ownership
Adding Modules
Deactivate your subscription
Partners
Troubleshooting
Deadly Digits
How to
Getting Started - Deadly Digits
Day to Day
Recurring Transactions
Supplier Adjustment Notes
Estimates
Projects
Journals
Items
Chart of Accounts
Bills
Customer Adjustment Notes
Receive Money
Customer Statements - Deadly Digits
Expense Claims
Make Payments
Invoices - Deadly Digits
Timesheets
Contacts centre
Contacts
Payroll
NSW support package
JobKeeper Payment
JobKeeper reporting periods
JobKeeper Payment
The JobKeeper Extension Webinar by Clayton Oates (QA Business)
JobKeeper Payments FAQ
The JobKeeper Extension Webinar by Clayton Oates (QA Business)
Processing JobKeeper Payments in Deadly Digits
JobKeeper reporting periods
Adding JobKeeper Allowance pay items in Deadly Digits
JobKeeper Payments FAQ
JobMaker Credits
Employee invitation
Processing EOFY - Deadly Digits
FAQ - Deadly Digits STP
Processing Payments
Super Funds
Quick Guide
Using Deadly Digits Timesheets with Payroll
Lodge Tax File Number (TFN) Declaration
Processing a Pay Run
Payment Summaries
Processing SuperStream Payments
Pay Items
Employees
Single Touch Payroll - Deadly Digits
Banking
Fast Coding
Bank Accounts - Deadly Digits
Undoing a bank reconciliation
Reconciliation - Deadly Digits
Transaction Rules
Reconciling your accounts
Bank Transactions
Allocate Transactions
Bank Payments
Deadly Digits Transactions
Transfer Money
Suggested Matches
Reporting
Features
Import Chart of Accounts
Grossed-Up Transactions
Column Filters
Classifications
Deadly Digits Search
Document Storage
Book Settings
Integrations
Reconciling External Merchant Fees
Deadly Digits FAQ
Dashboard
Troubleshooting
Delete the bank transactions (QIF/CSV file) in bulk that was incorrectly imported.
Refund customer overpayment
Configuring and Understanding PayPal integration in Deadly Digits
Credit Card Account has no provision for a Credit Limit
Forcing an immediate update of your Yodlee bankfeed
How to update YTD balances on the Payment summary in Deadly Digits
Receiving a cash refund for an overpayment of a bill.
How do I enter ACN in Deadly Digits?
Super is not calculating
Error: Line item does not have a number, when entering TimeSheet entries on an Invoice
How to close a BankData Account in Deadly Digits
Manually Importing PayPal fee transactions.
Creating a new role for a user in Deadly Digits.
Looping issue when creating new Book.
Payable Type field in Deadly Digits
Setting up a BankData account on Deadly Digits
How to lock or unlock the book.
Supplier Overpayment
Unable to pay super guarantee for amounts below $450.00
Manually Importing PayPal transactions
Grey Screen When Trying to Print in Deadly Digits
Downloaded Bankdata transactions disappear from a Deadly Digits Book
Payment summary is out by Pays, which was done via YTD setup.
Latest Bankdata transactions not available in Deadly Digits Book.
Employees are unable to enter timesheets and/or Expense claims on Mobile app.
HTTP ERROR 504 when loading an Account Enquiry Report, and unable to load book. Blank screen
How to add or change or purchase the new modules? Activate /Deactivate Modules
How to enable Estimates or Quotes feature in my Book?
Recording RCTI in Deadly Digits or (buyer created tax invoice)
How do I enable Leave Loading to be included in Super calculations in Deadly Digits?
Unable to login to Deadly Digits Portal when Ad-blocker is installed.
Enter opening balances in Deadly Digits
“Error reading selected bank transactions” when clicking on Reconcile on the Banking Screen
Entering the FBT amount on the Payment Summary in Deadly Digits
Creating an ABA file for batch payments processing in bank, from Deadly Digits.
Creating customer statements
An error occurred submitting single touch payroll details to the API
Credit for GST tax paid on BAS does not match GST on Purchases on GST Summery Report
Access Denied or You do not have enough access rights ... attempting to view a Book on Mobile App
How to link Bankdata feeds and allocate transactions in Deadly Digits
How to process the Termination in Deadly Digits?
How to enter a Director’s Loan into a Deadly Digits Book
Recording SuperStream payments in Deadly Digits
“Invalid Company Information error” in GovConnect STP when submitting pays from Deadly Digits
How to update the billing information in Deadly Digits? How to change the credit card details
Can’t add a tax code to a transaction in the Payments and Receipts window of CashBook.
How to Setup and Calculate Super in Deadly Digits
Importing PayPal transactions and matching with my records from PayPal payment services.
Writing Off Bad-Debts in Deadly Digits:
"An error occurred while processing your request or the page you last visited does not exist anymore" when create/view a TPAR report
BankData signup & configuration for Deadly Digits
CashBook Online screen wobbles
Transaction rule does not pick up the transaction
The opening balance changes in a reconciliation when a transaction from previous month, is reconcile
STP Payrun Has No Figures Appearing
Cannot process a downloaded Bank Transaction - <> characters in the Description field.
How to unlock the bank account that has been locked after reconciliation.
Last financial year to date report does not show transactions to today
Removing an account from your Deadly Digits BankData Record
Submitting an STP Update Event or Full File Replacement in Deadly Digits
Understanding RESC in Deadly Digits
Invoice shows Due Date one day before Invoice Date
Error: The journal does not balance when marking pay run as Paid
No ability to unlink a bank ledger account from a bank feed
How to purchase the expired trial book?
The Cash/Bank status for this entry differs from what is was previously set to. This is not allowed
Why do I get an Error 522 when I attempt to add my bank account to my BankData record through Yodlee
Entering YTD Payroll balances in Deadly Digits, when migrating from another software.
Downloaded bank transaction does not allocate to bank ledger accounts
Create new user in Deadly Digits, Delete the user, share the book with accountants
Connecting your Book to your BankData feeds
How to switch the ownership of a bank feed
Text on Deadly Digits new design is not properly aligned
STP Screen has Doubled Up Employees & Gross Amounts in Deadly Digits
Invoices print with part of top and left side cut off
Processing SuperStream in Deadly Digits
Error - Tax code cant be entered for non-taxable items
Entering Gross Amounts (Tax inclusive) or Net Amounts (Tax exclusive) in your transactions.
How to Submit a Nil STP Submission to the ATO using Deadly Digits
Postings don’t balance when entering a Journal.
How to enable/process Taxable Payments Annual Reports (TPAR) in Deadly Digits.
Deadly Digits Invoice does not save.
How to stop reducing SG from Salary Sacrifice (new law effective from 1 Jan 2020) in Deadly Digits
Credit Card transactions no longer available in Deadly Digits after creating a new Yodlee feed
Cannot change Terms and Credit limits on the Deadly Digits App
Error – the value ‘/Date(14749879800000)/’ is not valid for StartDate
SSO (Google/Microsoft) accounts are unable to login from Mobile App.
Do not have a decimal point on the Deadly Digits App
Deleting a Deadly Digits BankData subscription
Duplicate Pay Runs Automatically Created in Deadly Digits
How to edit/delete the paid invoices in Deadly Digits?
Preparing Deadly Digits for Single Touch Payroll, (STP)
Processing GST payable and GST refunds to and from the ATO in Deadly Digits
Setting up and processing Payroll in Deadly Digits.
Editing and creating a new ABA file with an updated amount
‘Pay run error: the number credit is outside the valid range’ when finishing the termination payrun.
Processing Employment termination payments (ETP) in Deadly Digits:
Processing Time In Lieu in Deadly Digits
Bankdata
How to
Getting Started
Yodlee
Changing my Bank Login
Connecting to Yodlee FastLink
Missing Latest Transactions
FAQ - Yodlee
Feed Status
Direct Bank Feeds
UK
AU
Commonwealth Bank - Completing the Authorisation Form
Authorising BNZ Feeds
Setting up - Bendigo Credit Cards
Currently Support BankFeeds
BankData FAQ
Troubleshooting - Bankdata
Bankfeed missing transaction
Creating a direct feed to a Westpac bank account
Missing transactions in BankData downloads
Removing Duplicate transactions from a BankData import in Deadly Digits
You don’t have permission to request bank feeds for this account error when attempting to download B
Unexpected Error Adding Yodlee Feed for BankData
Handling Online Banking and BankData in the one company file
Forcing an immediate update of your Yodlee bankfeed
Bank Feed Management screen is missing some bank feed connections.
Latest Bankdata transactions not available in Deadly Digits Book.
Signing up for a Bankdata license on Reckon Accounts
Do not have an Operator ID to complete signup for an ANZ Credit Card account through Yodlee
Transactions for Yodlee accounts suddenly stop
Yodlee feeds do not automatically update
How to sign up an Australian ANZ Business Banking account to BankData
You dont have permission to request bank feeds .....for an ANZ Business One CC
Accessing Yodlee feeds with MFA for the first time
Bank Feeds available on Reckon Bank Data
How to Export transactions from your bank account
Don’t have permission to download Bankdata on my Credit Card Number.
Bankdata: Re-verify Your Login Credentials / "You need to use your netlock device" for Commbiz
Reckon GovConnect
How to
Troubleshooting
Why is my ATO status still saying ‘Pending’ and not ‘Success’, even days after submission?
STP upload Error, ‘instance.EmployeeData(*).Detail.Email is not any of (subschema 0),subschema 1),’
PayrollDetail requires property “TotalGross” and “TotalPAYG” error when uploading STP files.
Revoking the Multi-factor Authentication (MFA) for use on another device.
What is recovery PIN and how to access it in Reckon GovConnect STP portal
Error ‘Something went wrong’, when trying to open GovConnect
Common ATO STP Errors in Reckon GovConnect
Registering your software ID to ATO via ATO Access Manager.
How to revoke Multi-Factor Authentication using Recovery PIN in Reckon GovConnect STP portal
FAQS for GovConnect STP
Adding MFA via Chrome extension alternative to smartphone
Two Payment Summaries in MyGov account (one 'Tax ready' and one 'Not Tax Ready')
Final Event column showing as ‘No’ for my terminated employee(s) in the Reckon GovConnect Portal
My company’s legal name is long and doesn’t fit in the Legal name field. What can I do?
Error message 'Please contact the Tax Office', when submitting STP to ATO
- All Categories
- Deadly Digits
- How to
- Payroll
- Employees
Employees
On this page
Tabs:
From the side navigation menu, expand Payroll menu and click on Employees.
The Employees overview can be filtered for Active, Inactive or All employees to be displayed by clicking on the relevant tab. The Employees overview can be customised using the Show/hide columns filter to select what columns to be displayed (or not) on the screen.
To create a new Employee click on Add.
General Tab
An Employee needs to be set up as an individual type contact in Deadly Digits with a contact type of Employee. Complete the mandatory (those with a red asterisk) and required contact details, then click on Save.
Once the Employee has been saved, there are now 5 extra tabs to record all the payroll information for the employee. At least one of these tabs needs to be completed and saved to be able to add the employee to a pay run.
You can also invite the employee to your Deadly Digits book so they can create timesheets, expense claims and print and email their own pay slips. Refer to Employee invitation article to learn about the invitation process.
Personal Tab
Add employee’s personal information and pay slip and Payment Summary delivery preferences.
Employment Tab
Select employment type, pay frequency and weekly hours for pay run calculations to be completed accurately. Select a pay schedule if required.
In the Important Dates section, revise the hire date to the correct date, as it defaults to today’s date.
In the Payments section, add bank accounts to pay the employee’s net pay into. You can split the payment across unlimited accounts via percentage or amount.
The net pay will be allocated based on the order of the lines in the grid.
Tax Tab
Select tax scale and enter any other applicable information for tax calculations to be done correctly. Unless you receive a Medicare Levy Variation Form leave this field blank.
Leave Tab
Select the leave items relevant for this employee. Note: the leave items must be selected here if you want to include them in a pay run.
Carried forward Leave balances need to be entered via Payroll Settings > YTD Set Up.
Once entered in Payroll Settings > YTD Set up, the carried forward Leave balances will populate in the Employee’s Leave Balance.
Once the opening balances have been completed and an amount entered in the Rate per period (above) - Leave can be projected from the current screen by entering the Projected as at Date.
Pay Setup Tab
This tab is where you add all the Pay items, Allowances, Deductions, Superannuation and Company Contributions Pay Items, Deductions – everything required for this employee’s pay.
Complete Earnings and Allowances sections.
Earnings
Earnings are the pay items and their rates that are applicable to the individual employee such as ordinary or salary.
Pay item: The name of the pay item. You can use a default or create your own by selecting Add pay item from the bottom of the pay item dropdown list. Each pay item has its own earnings type, name, description, pay rate basis, linked general ledger expense account, and applicable tax. If you are unsure what settings to use, you should always consult your qualified advisor such as your accountant or bookkeeper.
Rate basis: Hourly or Salary (yearly).
Qty: The default hours this employee works for the particular pay item. eg. Ordinary may be 38 hours.
Rate: The rate paid to this employee. Note: Salary 'Rate' must be the employees ANNUAL salary, not hourly rate.
Customer: If this pay item is directly related to work an employee does for a particular customer, the default customer can be entered here. This would rarely be the case and is not a mandatory field for this reason.
Base rate: The pay item that triggers other pay item rates. eg. If Ordinary is selected, and has a rate of $25.00, then the Double Time Rate will auto-calculate to $50.00
Allowances
Allowances are the pay items and their rates that are applicable to the individual employee such as travel, meals or car.
Pay item: The name of the pay item. You can use a default or create your own by selecting Add pay item from the bottom of the pay item dropdown list. Each pay item has its own allowance type, name, description, linked general ledger expense account, calculation basis, default rate, limit, applicable tax, and whether the amount will be shown on the payment summary. If you are unsure what settings to use, you should always consult your qualified advisor such as your accountant or bookkeeper. Note: Single touch payroll (STP) will replace payment summaries from FY2020 onwards. We will phase out payment summary options as applicable. Allowance type: Allowance types are preset by the Australian Taxation Office (ATO) and cannot be changed. Use Other when your allowance does not suit a specific type.
Calculation basis: Quantity, Hourly, or Other as defined in the pay item type. eg. An hourly allowance could be an allowance based on the number of hours the employee works such as a First Aid Allowance.
Qty: The default allowance quantity.
Rate: The allowance rate paid to this employee.
Limit: The annual limit of the allowance as defined in the pay item set-up. eg. This limit may be defined by the ATO or an industrial award.
Customer: If this pay item is directly related to work an employee does for a particular customer, the default customer can be entered here. This would rarely be the case and is not a mandatory field for this reason.
Complete Deductions and Superannuation Accounts and Company Contributions sections.
In the superannuation section select the pay item then choose the super fund provider. Then choose the fund product from that provider’s list.
Deadly Digits has all the USI numbers in the system. If you cant' find the super fund you are looking for let us know.
You must add super items here if you want to include them in a pay run.
Complete any Company Contributions.